This is a remote position.
Job Highlights:
Contract: Independent Contractor
Schedule: 8-hour shifts between 7:00 AM – 4:00 PM Pacific Time with 1 hour unpaid break
You won’t be handling direct client interactions or phone calls, but your behind-the-scenes contributions will play a major role in driving team efficiency and project execution. If you’re comfortable with tech tools, Google Workspace, and using AI for research and content support, this may be a great fit for you.
Manage digital file organization including receipts, contracts, and documentation via Google Drive
Maintain and update internal trackers and spreadsheets
Provide email follow-up and outreach support as directed
Assist with recruitment tasks such as scheduling interviews and sending calendar invites
Support content scheduling and consistency across digital platforms
Assist in developing newsletters, blogs, and email campaigns using templates and provided copy
Coordinate visibility efforts including PR outreach, speaker opportunities, and award submissions
Help prepare for marketing initiatives such as website launch, backend testing, and updates
Maintain CRM (HubSpot) including contact organization and workflow setup
Conduct targeted research on contacts, industries, and events
Keep event and proposal databases up to date
Assist with sales assets, proposal updates, and upcoming sales strategy planning
Perform online research on tools, trends, and opportunities
Use AI tools and a data-driven approach to summarize findings
Present results clearly in Google Sheets or Slides with actionable insights
4+ years of experience as a Virtual Administrative Assistant or in a similar role
Expertise in Google Workspace:
Google Docs: Formatting, editing, and professional document creation
Google Slides: Clear, on-brand presentation design
Google Sheets: Data entry, formulas, and report generation
Strong online research skills, including identifying contact information and competitive insights
Experience using AI tools for research, summarization, and light copywriting
Excellent written communication in American English
Highly organized, detail-oriented, and adaptable to shifting priorities
Comfortable with calendar management and scheduling across time zones
Strong work ethic, self-starter, and excellent time management
Curious, accountable, and self-motivated
Maintains professionalism, discretion, and confidentiality always
Asks thoughtful questions and proactively identifies areas to contribute
Thrives in a collaborative yet autonomous remote work environment
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