Job Description

Office Services Coordinator

We are a Florida business law firm with over 90 attorneys and offices in Miami, Fort Lauderdale, Tallahassee, and West Palm Beach. We serve a diverse client base with a Florida focus and international scope. We practice throughout the U.S. and frequently handle matters in Europe, Asia, and South America.

Purpose of the Position

The Office Services Coordinator is responsible to provide administrative and clerical support to the team.

Responsibilities

• Scanning, Printing, Copying, Mailing, etc.
• Daily Morning Mail Pick Up from Post Office
• Distributing Incoming Mail (including Fed Ex, UPS, etc.)
• All Outgoing Mail (including Fed Ex, UPS, etc.)
• Mail Scanning (by request)
• Rounds (every hour)
• Trial Preparation (working overtime when needed)
• Copiers Maintenance (calling for service, ordering toner, troubleshooting, etc.)
• Conference Room Set Ups
• Cleaning Kitchens, Dishwasher and Conference Rooms
• Stocking Up Kitchen and Copier Stations
• Calling Couriers
• Hand Deliveries
• Bank Runs
• Coming in Early and Leaving Late (when necessary)
• Special Events Set Up (Including Cleaning)
• Working Overtime for Trials and Special Events
• Supplies Orders (office services and kitchen)
• Run Personal Errands for Staff
• Receptionist Coverage (when needed)
• Performs other duties as needed.

Education, Experience, Skills

• High School diploma or equivalent.
• At least 2 years of experience in Customer Service, Reception, or related area.
• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Proficiency with Microsoft Office Suite.

Physical Requirements

• Prolonged periods of physical activity such as
  • lifting
  • packing and unpacking
  • setting up events and breaking down events
  • carrying boxes
  • standing
  • cleaning
  • restocking
• Must be able to lift up to 10 pounds

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