Legal Secretary Job at Binding Minds Inc. (Certified Disability Owned Business Ente..., Boston, MA

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  • Binding Minds Inc. (Certified Disability Owned Business Ente...
  • Boston, MA

Job Description

Shift: Hybrid (3 days onsite/week, rest remote)

Schedule: 9:30 am est to 6:00 pm est

Description:

The Legal Secretary provides a high level of client service and support while producing a high volume of consistently excellent work product. This individual maintains knowledge of the Firm’s practice areas and a specialized knowledge of assigned practices and clients in order to enhance and promote communication between attorneys and their clients and to provide excellent, personalized service to support attorney/client relationships.

  • Provide professional client relationship management with external clients.
  • Create, edit, and proofread complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
  • Create and maintain client/matter lists and communication lists.
  • Organize and accurately maintain physical and electronic documents and files.
  • Utilize Outlook to schedule appointments and calendar dates. Maintain contacts in Outlook.
  • Assist with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
  • Collaborate with Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and sending out final invoices.
  • Prepare expense reimbursements, arrange for payment of invoices, and prepare check requests as needed.
  • Work proficiently in document management system to locate deal-specific documents (i.e., Document Agenda/Closing Checklist prepared by attorney)
  • Prepare draft Closing Document Checklists.
  • Knowledge of editing pdf documents in order to extract and save individual UCC, tax and judgment lien search results.

ABOUT YOU

  • Minimum of 3 years recent Legal Secretarial experience required, preferably in a large law firm.
  • Experience with a variety or practices preferred with litigation experience a plus.
  • Experience with 3E or similar billing platforms required.
  • Highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Litera.

Job Tags

Shift work, 3 days per week,

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