Job Description

Bespoke Private Service

Job Description

Family Manager / Family Assistant - Poseidon

Reports To: The Principal

Work Schedule: Full Time, flexible schedule to be determined

Location: Bernal Heights, San Francisco

Start Date: ASAP

Salary Range: $175,000 - $200,000

Overview

A vibrant family seeks an exceptional Family Manager to become an integral part of their household. This role is perfect for a dedicated professional orchestrating family life with precision, warmth, and foresight. The ideal candidate will seamlessly blend the roles of household coordinator, children's advocate, and family confidant.

As the Family Manager, you'll be the linchpin of daily operations, overseeing everything from children's packed schedules to household logistics. Your days will be filled with diverse responsibilities: chauffeuring family members, preparing nourishing meals, managing calendars, and ensuring the household runs like a well-oiled machine. Weekend availability is key, as you'll be there to support family activities and special moments.

But this role goes beyond tasks—creating a nurturing, joyful environment where every family member can thrive. Your emotional intelligence and genuine connection with the children will be paramount. You'll anticipate needs, solve problems proactively, and bring a positive energy that uplifts the entire household.

The ideal candidate will bring a bachelor's degree or equivalent experience, at least 3 years in family-focused roles, and a track record of progression from nanny to personal assistant or household manager. Your project management skills, financial acumen, and tech-savviness will be put to good use as you quarterback multiple family initiatives.

This role is more than a job—it's a chance to become a cherished part of a family's life, making a meaningful impact every day. If you're ready to bring your expertise, warmth, and can-do attitude to a dynamic family setting, this could be your perfect next step.

Expectations

• Bachelor's Degree or equivalent experience
• Background that includes nanny experience with progression to Personal Assistant or Household Manager roles
• Minimum 3 years of experience in family-focused roles
• Strong emotional intelligence with exceptional listening skills
• Natural ability to connect with children and gain their trust and affection
• Warm, positive, and enjoyable to be around, fostering a relaxed and fun family environment.
• Proactive, resourceful, and dependable with a "can-do" attitude and a high degree of accountability.
• Project management mindset with the ability to quarterback multiple family initiatives
• Exceptional organizational skills with a proven ability to manage complex family schedules
• A warm, positive personality that contributes to a relaxed family environment
• Tech-savvy and comfortable with digital tools for family organization
• Valid driver's license with excellent driving record
• Culinary skills for occasional meal preparation
• Flexibility for weekend availability as needed
• Ability to work both independently and collaboratively with existing staff
• Strong financial acumen, including budgeting, bill management, and financial record-keeping proficiency.
• Tech-savvy and comfortable using essential tools like 1Password, text messaging, and Google Calendar.
• Excellent taste and decision-making skills for scheduling activities, choosing outings for the kids, trip planning, and overall household management.
• Ability to work independently while also collaborating effectively with the existing staff members.

Responsibilities

• Family-Centered Support : Serve as the primary coordinator for all children's activities, including weekend events. Drive family members to various appointments and activities. Prepare family meals approximately every other day, accommodating preferences and dietary needs. Maintain weekend availability to support family activities and special events. Build meaningful relationships with family members, especially children.

• Children's Schedule Management : Implement comprehensive calendar management for children's activities. Coordinate camps, sports, lessons, and social engagements. Ensure transportation arrangements are in place for all children's activities. Maintain awareness of important dates, deadlines, and special events. Collaborate with schools, instructors, and activity providers.

• Household Management : Oversee day-to-day operations, ensuring a smooth and efficient living environment. Maintain inventory of essential supplies. Coordinate with service providers for cleaning, maintenance, and repairs—schedule routine maintenance for household systems and vehicles. Manage family finances, including budgeting and bill payment.

• Project Management : Take initiative on family projects without requiring detailed direction. Anticipate needs and proactively address potential challenges. Coordinate family events, from intimate gatherings to elaborate occasions. Manage gift procurement for various occasions. Serve as the central point of communication for family logistics.

• Team Collaboration : Work harmoniously with existing staff, particularly the nanny. Delegate tasks effectively based on skills and family needs. Foster clear communication among all household staff. Ensure accountability for task completion. Create a positive working environment that prioritizes family well-being.

• Administrative Support: Manage family calendars meticulously, ensuring everyone is on the same page regarding appointments, commitments, and deadlines. This may involve scheduling appointments, coordinating travel arrangements, and maintaining a centralized system for tracking important information.

Benefits:

3 weeks of PTO

IRA Savings Plan

Health Insurance

Company Holidays:

• New Year’s Day
• Martin Luther King Jr. Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Thanksgiving Day
• Friday after Thanksgiving
• Christmas Eve
• Christmas Day

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