Job Description

Job Title: Executive Assistant

Location: New York, NY

We are a dynamic and forward-thinking firm committed to shaping a better future for our clients, communities, and society. With a strong presence in New York and beyond, we specialize in creating impactful, sustainable work through creative, interdisciplinary teams. We value excellence, innovation, integrity, inclusivity, and collaboration. Join us in a fast-paced, engaging environment where your contributions will be recognized and valued.

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to serve as a strategic partner to the CEO. This is more than just an administrative role—it is an opportunity to be at the heart of high-level decision-making and business operations. The ideal candidate thrives in a fast-moving environment, excels at managing competing priorities, and possesses exceptional communication skills.

You will act as the CEO’s right hand, ensuring seamless coordination with internal teams, clients, and external stakeholders. If you are a detail-oriented problem-solver who enjoys working in an innovative and high-profile setting, this role is for you.

Key Responsibilities:

• Serve as the primary liaison between the CEO and key internal/external stakeholders.
• Manage complex scheduling, update calendars, and provide comprehensive daily briefings.
• Draft, review, and send professional communications on behalf of the CEO.
• Organize and prepare for high-level meetings, including logistics, agendas, and required materials.
• Attend meetings, take and distribute clear and actionable minutes.
• Coordinate detailed travel arrangements, itineraries, and expenses.
• Screen and prioritize all incoming phone calls, inquiries, and correspondence.
• Manage email communications, including prioritization and responding on behalf of the CEO when necessary.
• Handle confidential and sensitive information with the highest level of discretion.
• Take initiative in overseeing complex administrative tasks, demonstrating independent judgment and efficiency.
• Collaborate with other administrative professionals to ensure smooth studio operations.
• Maintain databases and records with accuracy and organization.

Qualifications & Skills:

• Bachelor’s degree in administration, business, or a related field.
• 5+ years of experience as an Executive Assistant supporting a C-suite executive.
• Experience in an architectural, design, or creative firm is a plus.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Strong time management skills with flexibility to adapt to changing priorities.
• Proactive mindset with a problem-solving attitude and keen attention to detail.
• Professional, polished demeanor with strong interpersonal skills.
• Outstanding verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms.

Why Join Our Client?

• Competitive salary: $55,000 – $70,000
• Comprehensive benefits package, including:
• Paid time off (vacation, sick leave, and company holidays)
• 90% employer-paid medical, dental, and vision coverage
• 401(k) plan with company matching
• Generous parental leave
• Commuter benefits for NYC employees
• Hybrid in-person/remote work policy for work-life balance
• Staff mentorship programs and professional development workshops
• Vibrant office culture with networking opportunities and industry events

If you are a resourceful and dedicated professional looking for an exciting opportunity to support a high-profile executive in a dynamic environment, we encourage you to apply today!

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