Job Description

Location: Chicago, IL (Onsite Mon–Thu, Remote Fridays)

Type: Temporary (Potential to Convert to Permanent)

Position Overview:

We are seeking a highly organized, detail-oriented Executive Assistant to provide high-level support to the VP of Talent Solutions and the VP of Compensation , with occasional support to up to six director-level leaders. This role requires a professional with a strong background in executive support within large organizations, excellent judgment in handling confidential information, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Provide executive-level administrative support including complex calendar management , meeting coordination , and travel arrangements (preferably using Concur ).
• Handle expense reporting , catering, and event planning.
• Draft and edit correspondence, reports, presentations, and spreadsheets with a high degree of accuracy.
• Conduct internet research and assist with compiling data and preparing presentations using PowerPoint , Excel , and other MS Office tools.
• Act as a gatekeeper for calls and meeting requests; exercise sound judgment in prioritization.
• Maintain discretion with sensitive information and exercise a high level of confidentiality and professionalism .
• Train or guide others on administrative systems and processes, as needed.

Qualifications:

• 5–8 years of experience supporting senior executives (VP level or above), ideally within a large corporate environment.
• Advanced proficiency in Microsoft Outlook , Word , Excel , PowerPoint , and Concur .
• Strong interpersonal and communication skills, with the ability to engage professionally across all levels of the organization.
• Demonstrated ability to multi-task , work independently, and learn quickly.
• Strong problem-solving , analytical , and organizational skills .
• Demonstrated stability in past roles (preference for candidates with long-term assignments).

Additional Details:

• Candidate should be based in Chicago , as onsite work is required Monday–Thursday .
• No strict educational requirement ; a bachelor’s degree is preferred but not mandatory.

Interview Process:

• Initial phone/video interview with hiring manager (15–30 minutes).
• Final round may include an onsite interview with the VP .
• All necessary equipment will be provided by the company.

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