Job Description

Position Summary: The Sr. Administrative Assistant will support the Commercial Programs Group under U.S. Marketing, which manages various sales-related initiatives such as regional exhibits, on-campus HCP (healthcare professional) visits, valve clinic coordinator training programs, and imager education. The role requires excellent communication skills, strong attention to detail, and the ability to collaborate across teams. A proactive and organized professional with a positive and patient demeanor will thrive in this position. Job Responsibilities: Manage general administrative tasks such as ordering supplies, maintaining record-keeping systems, and performing light bookkeeping. Draft and prepare various business documents, including invoices, reports, memos, letters, and financial statements. Organize and retrieve corporate records, reports, and documentation as needed. Review incoming memos, submissions, and reports to determine relevance and appropriate distribution. Coordinate meeting logistics, including preparing agendas and arranging internal and external sessions such as board and committee meetings. Provide support for program operation, including HCP visits, educational events, and regional exhibits. Process internal requests and documentation via computer-based systems. Interact with multiple team members across departments to assist with ongoing tasks and program coordination. Required Skills: Strong verbal and written communication abilities. Ability to manage time effectively and work independently. Excellent organizational skills and attention to detail. Ability to maintain confidentiality in handling sensitive information. Customer service-oriented with strong interpersonal skills. Proficiency in Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint. Familiarity with tools such as ECLM, HCP logistics via CWT, HCP Engage Portal, and Excel-based tracking (preferred). Ability to provide constructive performance feedback when mentoring or supporting others. Experience Required: 5 to 7 years of administrative or executive assistant experience. Experience working directly with executives is highly preferred. Education Required: A High school diploma or GED is required. Additional Information: Team Function: The Commercial Programs Group supports initiatives such as regional exhibits, healthcare professional campus visits, valve clinic coordinator training programs, and imager educational sessions. Technologies/Systems to Look For: ECLM, CWT, HCP Engage Portal, and Excel are commonly used for tracking and logistics. What Makes a Resume Stand Out: Organization, proactivity, and excellent communication skills. What Leads to Success in This Role: A can-do attitude, a positive and patient approach, and attention to detail. Typical Workday: The candidate will engage with various team members and focus on processing requests via computer. Work Schedule Notes: Flexible schedule permitted, but the candidate must be available during working hours (9:00 AM - 3:00 PM PDT). Remote Work Consideration: May be allowed for West Coast-based candidates only. Overtime: Not specified. Top Technical Skills: Microsoft Outlook, Excel, and Word. Nice-to-Have Skills: Experience with ECLM, Salesforce, strong communication, and executive presence. **** We provide health benefits and 401K plan **** Sysazzle

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